Job Summary:
- Company background: Jap MNC Manufacturing field
- Working location: Central
- Working days & hrs: 5 days (Mon – Fri) ; Hybrid mode and flexi hour
- Salary range: up to SGD 7700 (dep on candidate's experiences) + AWS + Variable Bonus
Primary Responsibilities
- Provide full secretarial support to the Chief Regional Officer/General Manager (GM) of Singapore Branch in daily duties and affairs, in relation to managing Branch Offices and subsidiaries in the region.
- Maintain and update calendar to ensure good time management on scheduling of meetings, conferences and any other business/personal appointments.
- Manage business travel support such as arrangement of flights and accommodation bookings, airport transfer, visa documentations and planning of travel itinerary in accordance business and meetings schedule etc.
- Manage the accounting documentations for the Executive Management but not limited to handling payment processing, expense calculation, preparing payment disbursements via the accounting system and record keeping of payment/receipt transactions.
- Provide administrative and logistics support such as arrangement of transportation, accommodation, restaurant or office meeting room booking etc. for regional internal and external business functions/events.
- Support to receive guests and arrange for business lunches/dinners or any other related logistics matters.
- Maintain good relationship with internal/external stakeholders at all levels for effective communications; including closely liaise with company drivers to coordinate for Management’s daily transportation matters.
- Manage department assets and office miscellaneous items for the Management’s Office.
- Maintenance of Management' residence, including managing possible faults within the residential premise as well as communicate regularly with the domestic helper.
- Provide support to maintain the administrative documentations system for the Management such as record keeping of confidential/important documents etc., handle any sensitive and confidential information with utmost professionalism and discretion.
- Relevant study in Business Administration or equivalent
- Minimum 5 years of working experience in secretarial/Executive Assistant role to the Executive Management
- High proficiency in English language and Japanese language (JLPT Level N1 or ability to speak, read and write at business level) to communicate effectively through phone calls, emails and/or meetings with the head offices in Tokyo, as well as both local and expatriate staff in the branch offices and subsidiary companies.
- Proficient in MS Office applications and accounting systems such as SAP preferred
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Tee Xue Hui (Sherry)
Registration Number: R22106336
EA License No: 06C2859 (MCI Career Services Pte Ltd)
