Procurement Executive (SR028)

Job Summary:

To handle purchasing and play a pivotal role in securing high-quality and cost-efficient supplies for our business. Have to follow procurement procedures, maintain an updated list of current and incoming stock, and be responsible for approving purchases.

Job Responsibilities:

1. Perform Purchasing Transactions

• Create and maintain relationships with venders/suppliers.
• Estimate and establish budgets for purchases.
• Make professional decisions in a fast-paced environment.
• Review all venders and suppliers.
• Negotiate the best deal for pricing and supply contracts.
• Develop plans for purchasing services, and supplies.
• Ensure that the products and supplies meet quality standards.
• Work with team members to complete duties as needed.
• Maintain and update a list of suppliers and their qualifications, delivery times, and potential future development.

2. Day-To-Day Duties 

• Purchase supply of products/materials
• Determine the lowest cost for products/materials
• Track and record orders to ensure all order been received on time
• Receive orders and document arrivals and then convert PO to Purchase Invoice in AutoCount.
• Check and review the Prepare requisitions and purchase orders.
  Monitor order expenses.
• Communicate performances and costs to management.
• Organize and schedule procurements in a timely manner.
• Work with team members and Finance manager to complete duties as needed.
• Reconcile the SOA of Creditor Balance against Outstanding in Autocount.
• Keep accurate and up-to-date records of all purchases, including prices, quantities, and delivery dates. Ensure that all information is documented and easily accessible for reference and reporting purposes.
• Collaborate with various departments to determine their procurement needs.
• Prepare purchase orders, ensuring accuracy and compliance with company policies and procedures. Send purchase orders to suppliers and monitor their fulfillment.
• Establish and maintain good relationships with suppliers and vendors. Conduct regular supplier evaluations to ensure quality, on-time delivery, and competitive pricing. Negotiate favorable terms, conditions, and discounts with suppliers to optimize cost savings for the company.
• Monitor stock levels and anticipate future needs. Coordinate with the warehouse or inventory team to ensure optimal inventory levels are maintained. Recognize potential stock shortages or excesses and take appropriate action to address them.
• Conduct market research to identify new suppliers, products, and technologies.
• Stay updated on market trends, price fluctuations, and industry regulations to make informed purchasing decisions. Compare prices, quality, and delivery terms to select the best suppliers for the organization.
• Address any discrepancies or issues related to purchases, such as incorrect shipments, damaged goods, or delays. Collaborate with suppliers and internal stakeholders to resolve problems promptly and effectively.
• Assist in developing and monitoring departmental budgets. Ensure that purchasing activities align with approved budgets and financial guidelines. Identify cost-saving opportunities and propose strategies to optimize procurement processes.
• Prepare regular reports on purchasing activities, including expenditures, savings, and supplier performance. Generate reports for management review to provide insights and support decision-making processes.

3. Support Reporting Activities

• Estimate and establish cost parameters and budgets for purchases.
• Prepare regular reports on purchasing activities, including expenditures, savings, and supplier performance. Generate reports for management review to provide insights and support decision-making processes.

Job Requirements:

• Strong analytical and problem-solving skills: Ability to gather and analyze data, identify solutions, and make informed decisions.
  Excellent communication and negotiation skills: Effectively communicate with stakeholders at all levels and negotiate favorable deals.

Perks & Benefits

• Employee equity
• Commission and bonus
• Flexible working hours